Party Time DJs, Inc.


Bar/Bat Mitzvah Planner

Contact Information
Your Name: Your E-Mail:
Your Daytime Phone: Your Evening Phone:

Mitzvah Information
Mitzvah Type: Guests of Honor's Name:
Mitzvah Date: Mitzvah Time:
Number of Guests: Guests Arrival:
Staff Attire: If Other, Please Explain:

Location Information
Name of Service Location:
Service Start Time: Estimated Length of Service:
Estimated drive time from Service to Reception Location:
If at same location, will Service be in same room as Reception?:
Yes No
 If No, What is the Service Room Name (If Applicable):
Name of Reception Venue:
Reception Venue Address:
Reception Venue Manager: Managers Phone:
Reception Manager's Email:
Is the event indoors or outdoors:
Room Name: Floor:
If your event is not on the 1st floor, is there an elevator?:
Yes No
Expected End Time of Reception:

Set-up
At the location, we only require the following items:


1. Sufficient Power: 2 - 110 volt, 15 amp (or more) circuits for DJ equipment use only.
We require 2 additional 110 volt, 15 amp circuits if setting up a lightshow.
2. A riser or stage in front of the Dance Floor at least 8' deep by 12' wide or larger. For Video Montage Projection, please clear an area 15' deep by 10' wide.
3. For cocktail activities, please confirm that proper space is provided for each activity.
4. Protection from direct sunlight and rain if anything is to be set-up outside.

We generally begin setting up 1 to 2 hours prior to the start of the event.
Please note, an earlier set-up time is not always available and is usually an additional charge.
If an earlier set-up is required, please tell us when to set-up.:

Other Vendor Information
Photographers Name: Photographers Phone:
Videographers Name: Videographers Phone:

Formalities
Please indicated whether or not you would like the following performed at the reception:
Cocktail Hour:
Yes No
 If so, Time and Duration:
Location of Cocktail hour, if different from reception room:
Will we provide a cocktail activity?:
Yes No
 What Activities?:
Will we provide music during Cocktail:
Yes No
Grand Entrance/Introductions?:
Yes No
 (if yes, fill out the Grand Entrance/Introduction section below)
Motzi over the Hallah:
Yes No
 If yes, Motzi given by:
Candle Lighting?:
Yes No
 (If yes, fill out Candle Lighting section below)
Hora:
Yes No
Chair Lift?:
Yes No
 If yes, which family members:
Dance Set After Hora:
Yes No
 Style of music to Start with:
Toast:
Yes No
 If yes, Toast lead by:
The Meal Begins:
Yes No
Meal type for kids: Meal type for adults:
Will our staff be provided meal(s):
Yes No
 We do not require to be fed, but it is appreciated.
Photo Montage Presentation (Optional):
Yes No
Parent/Mitzvah Dance:
Yes No
 Parent/Mitzvah song title & artist:  
Party Dancing will continue throughout the event and between courses.
Other Formalities:
Yes No
 Explain:
Grand Finale:
Yes No
 Grand Finale song artist and title:  
If doing Grand Finale, would you like guests in a circle around the Guest of Honor:
Yes No

Grand Entrance
If you would like Reception Grand Entrance/Introductions, fill out the section below: (if not, skip this section)

Suggested Order of Introductions:
1. Parents 2. Siblings 3. Guest of Honor
If introduction music is important, select song:  
1) Relationship to Guest of Honor: 1) Name(s):
1) Phonetic Spelling: 1) Entrance Song:  
2) Relationship to Guest of Honor: 2) Name(s):
2) Phonetic Spelling: 2) Entrance Song:  
3) Relationship to Guest of Honor: 3) Name(s):
3) Phonetic Spelling: 3) Entrance Song:  
4) Relationship to Guest of Honor: 4) Name(s):
4) Phonetic Spelling: 4) Entrance Song:  
5) Relationship to Guest of Honor: 5) Name(s):
5) Phonetic Spelling: 5) Entrance Song:  
6) Relationship to Guest of Honor: 6) Name(s):
6) Phonetic Spelling: 6) Entrance Song:  
7) Relationship to Guest of Honor: 7) Name(s):
7) Phonetic Spelling: 7) Entrance Song:  
8) Relationship to Guest of Honor: 8) Name(s):
8) Phonetic Spelling: 8) Entrance Song:  
9) Relationship to Guest of Honor: 9) Name(s):
9) Phonetic Spelling: 9) Entrance Song:  

Candle Lighting

If you would like Candle Lighting, fill out the section below: (if not, skip this section)
Usually the Candle Lighting consists of fourteen candles, but may contain more for added wishes (and guests) The First Candle can serve as a memory candle representing deceased relatives celebrating along in spirit, it is lit by the Bat/Bar Mitzvah after having read a memory passage.
Will there by a memory candle?:
Yes No
Who will announce guests up to light the candles?:
Include the names of people who will be coming to light the candles. The usual order for the candle lighting is:
1. Memory 2 & 3. Grandparents 4. Great Aunts/Uncles 5. Aunts/Uncles 6. Cousins 7. Older Relatives 8. Younger Relatives 9. Friends of Parents 10. Friends of Mitzvah 11. Parents 12. Siblings 13. Guest of Honor 14. Good Luck

The usual number of candles is 14 (13 for age, one for good luck).
Try to group relatives and friends together to keep the amount of candles to 14 as best as possible.

A Poem should be written, and read by the Guest Of Honor, for each candle.
Other than the Memory Candle, upbeat music should be selected to be played after each poem is read.
Select a song for each candle that is appropriate for the guests lighting that candle.
1.) Relationship: 1.) Music:  
1.) Names:
2.) Relationship: 2.) Music:  
2.) Names:
3.) Relationship: 3.) Music:  
3.) Names:
4.) Relationship: 4.) Music:  
4.) Names:
5.) Relationship: 5.) Music:  
5.) Names:
6.) Relationship: 6.) Music:  
6.) Names:
7.) Relationship: 7.) Music:  
7.) Names:
8.) Relationship: 8.) Music:  
8.) Names:
9.) Relationship: 9.) Music:  
9.) Names:
10.) Relationship: 10.) Music:  
10.) Names:
11.) Relationship: 11.) Music:  
11.) Names:
12.) Relationship: 12.) Music:  
12.) Names:
13.) Relationship: 13.) Music:  
13.) Names:
14.) Relationship: 14.) Music:  
14.) Names:
15.) Relationship: 15.) Music:  
15.) Names:
16.) Relationship: 16.) Music:  
16.) Names:

Games, Contests & Group Dances
Kids and teenagers tend to finish eating before the adults do. As the kids finish, we play games and contests with them to keep them occupied and allow the adults' time to finish eating. Also, depending upon yours and your guests requests, we will also play games & group dances through out the entire reception.

Indicate when you would prefer to have games and/or group dances performed:
During Cocktail:
Yes No
After kids meal:
Yes No
Various times during the dancing:
Yes No
Some of the games played include:
Coke and Pepsi:
Yes No
 Name The Guitar Riff:
Yes No
Connect:
Yes No
 Toilet Paper Mummy Wrap:
Yes No
Musical Chairs:
Yes No
 Pump It Up:
Yes No
Musical Scavenger Hunt:
Yes No
 Stuff It:
Yes No
Dance Contests:
Yes No
 Trivia:
Yes No
Say What Karaoke:
Yes No
 Who's Line Is It?:
Yes No
The Number Game:
Yes No
 Other Games?:
Some of the group dances include:
Apache (Jump On It):
Yes No
 Blame It On The Boogie:
Yes No
Cha Cha Slide:
Yes No
 Conga Line:
Yes No
Cotton Eyed Joe:
Yes No
 Cupid Shuffle:
Yes No
Crank That (Soulja Boy):
Yes No
 Electric Slide:
Yes No
Grease MegaMix:
Yes No
 Hand Jive:
Yes No
Hands Up:
Yes No
 Limbo:
Yes No
Macarena:
Yes No
 Move Ya Body:
Yes No
Redneck Girl:
Yes No
 Saturday Night:
Yes No
The Hustle:
Yes No
 Time Warp:
Yes No
YMCA:
Yes No
 Other Group Dances?:


If providing Party Favors, please list here

Additional Details

Additional Resources
Below are a series of additional planning tools to assist you.


3 Year Stages Planner

Music Playlist Creator

Timeline Creator for Day Of Itinerary

Version 5.0 b

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