Party Time DJs, Inc. - Planning Form

Party Time DJs, Inc.

1 to 2 Years Before Your Quinceanera
Determine Your Budget:
Set the date for your Quinceanera:
Book The Church:
NOTE: Don't forget to book a rehearsal so that the quinceanera, her court of honor and her family can have a walk-through before the big day.
Book the Priest/Minister (if applicable):
Book the reception site:
Book the caterer if reception location does not offer on site catering:
Book US for your party, as well as any mariachi and/or band:
Book transportation from Church to Reception:
Book photographer and/or videographer:
NOTE: Be sure to check with the Church on their policy about filming in the Church.
Research bakers and select cake for reception:
Determine your party theme or style:
NOTE: This can be anything from a flower, a recent movie, or based on a hobby of the honoree.
Choose the main colors.:
Put together a preliminary guest list:
Decide on sponsors/padrinos (Who is paying for what?):
Make a list of potential escort, damas, and chambelanes:

9 to 12 Months Before the Quinceanera
Begin shopping for your Quinceanera:
Decide on your honor escort and court of honor:
Choose and order the damas dresses and accessories:
Choose and order the chambelanes formal wear:
Hire a choreographer or dance instructor to help with quinceanera waltz:
Book rental services needed for the reception such as tent, chairs, tables, etc.:
Meet with Ceremony Officiate to discuss the Quinceanera Ceremony and your preferences:

6 to 8 Months Prior to the Quinceanera
Choose and order Quinceanera Invitations:
Purchase decorations for the Quinceanera Celebration:
Decide on and order Quinceanera party favors:
Draft Ceremony and Reception outline:
Reserve hotel rooms for out of state guests:
If needed, find who will do alterations on your quinceanera dress:

3 to 5 Months prior to the Quinceanera
Finalize guest list:
Start addressing all quinceanera invitations:
Touch bases with all vendors and go over any details:
If you have not ordered Quinceanera dress, do so ASAP:

2 Months before Quinceanera
Begin mailing Quinceanera invitations:
Make appointments for hair, makeup, and nails:
Start preparing your speech to thank your family and guests:
Choose and prepare programs (optional):

1 Month before Quinceanera
Have a formal Quinceanera picture taken in Quinceanera dress:
Purchase gifts for court of honor:
Select the music for the main waltz during the reception:
Finish any final alterations needed on the quinceanera dress:

1 Week before Quinceanera
Contact guests who have not responded:
Confirm guest total with caterer and review final food and beverage selections:
Prepare reception seating chart and/or place cards:
Give photographers a list of shots you would like included:
Give musicians a list of music for the reception:
Make a list of all the items you need to take to the church (candles, gifts, rosary, bible, etc...):

The Day of the Quinceanera
Decorate Ceremony and Reception sites (if necessary):
Have hair, makeup, and nails done.:
Make sure to eat a healthy breakfast prior to the Ceremony:
Have someone keep an emergency kit (see below):
Get your checklist of items needed for the Reception and Ceremony:
Relax and Have Fun! It's your Quinceanera!:

Your Generic Info
Your Name:		Your Email (To Save):
Quinceanera Date:		Time Frames:	to

Emercency Kit
It�s better to be safe then sorry! Since you never know what unexpected events may happen on your big day, we have prepared a list of �must haves� for you to keep on hand for those �just in case� moments. Pack the following items in a large portable tote bag or Rubbermaid type bin, you�ll be glad you did! Small sewing kit Aspirin/Tylenol $20 (you never know what you may need it for) Coins (parking meters, vending machines, etc.) Visine Tweezers Touch up make-up* Safety pins* Straight pins Small scissors Small can of hair spray (for both hair and stopping minor hosiery runs)* Extra buttons Hair pins Tissue Cotton balls Cotton swabs Band aids Small snacks (i.e.. crackers, granola bars, dried fruit, etc.) Breath mints* Small bottle of water Brush/comb for hair touchups* Disposable camera for candid shots Small portable mirror* Travel size bottle of favorite perfume Hand lotion Dental floss Crazy Glue Touch up fingernail & toenail polish* Clear nail polish (for hosiery runs)* Nail file* Nail clippers Extra panty hose* Extra suitable pair of earrings for the Quinceanera (in case she should happen to lose one of her original pair) Extra earring backs* Local taxi company phone number (just in case) List of vendors and phone numbers (should you need to contact one of them) Cell phone numbers of those in the court of honor and family Baby wipes Shoe polish Scotch tape Chalk (to cover last minute smudges on gown) Hem tape Spot remover Matches Wrinkle out spray Straws (for the Quinceanera to sip something to drink without smudging lipstick) Smelling salts Sanitary supplies* Handkerchief* * Mother should keep these items in an evening bag on hand for the Quinceanera.

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